Bulaon-Bulaon Law Office Data Privacy Policy

Bulaon-Bulaon Law Office, a general professional partnership duly organized under the laws of the Philippines, and with principal office address at 4/F Textron Building, 168 Luna Mencias Street, Barangay Addition Hills, San Juan City, Metro Manila, Philippines, provides legal services to clients.

Our litigation practice covers corporate, criminal and civil litigation, alternative dispute resolution, estates and trusts, labor and employment, and administrative regulation. Our corporate practice covers: corporations, partnerships, and other business entities; and intellectual property.

We respect your privacy and recognize the need for appropriate measures to protect and manage your personal data. This Privacy Statement aims to assure our clients and other individuals that we are fully committed to protecting your personal data privacy by observing the appropriate level of personal data protection in compliance with the standards prescribed by Republic Act No. 10173, otherwise known as the “Data Privacy Act of 2012” (DPA).

This Privacy Policy will explain to you:

(1) how we process and handle personal information you may provide us whenever you submit inquiries and/or secure any service from us which may entail you disclosing personal information; and (2) your rights and the choices available to you in terms of managing your personal information.

By visiting our website and/or subscribing to any features thereof, you consent to the collection, use, sharing, and disclosure of your personal information to Bulaon-Bulaon Law Office and its authorized persons, in accordance with this Privacy Policy.

Personal Information Collected

The following personal information may be collected from our clients/prospective clients:

1. Personal contact information which includes your name, address, email address, phone number, mobile number, and/or any other information that would allow our office to contact you;

2. Employer/company name, and work or job title/position;

3. Demographic information which includes your gender, date of birth, age, civil status, nationality, etc.;

4. Payment details;

5. Non-personal information such as those provided by your device which may include your IP address, geolocation, operating system, browser type and version, and other machine identifiers, etc.;

6. Legal and personal concerns that you referred to us for opinion, resolution, establishment of your claim, or defense of your rights;

7. Relevant information which we may need to know you better as our client, as required by laws and regulations, and such other information as may be necessary to enable us to provide you the required or requested services; and

8. Information that you provide us for purposes of meetings and/or events (including dietary information which may be connected to your health and/or religious affiliation or beliefs).

The following personal information may be collected from our website visitors:

1. Personal contact information which includes your name, address, email address, phone number, mobile number, and/or any other information that would allow our office to contact you;

2. Non-personal information such as those provided by your device which may include your IP address, geolocation, operating system, browser type and version, and other machine identifiers, etc.;

3. Legal and personal concerns that you referred to us for opinion, resolution, establishment of your claim, and/or defense of your rights; and

4. Other relevant information which we may need to know you better as our client.

The following personal information may be collected from prospective recruits (whether for a legal or non-legal position):

1. Personal contact information which includes your name, address, email address, phone number, mobile number, and/or any other information that would allow our office to contact you;

2. Current work or job title/position (if applicable);

3. Your resume/curriculum vitae (CV);

4. Other documents which pertains to your employment history and educational background; and

5. Other relevant information necessary to enable us to assess your qualification and fitness for employment.

Collection Method

Your personal information may be collected, directly or indirectly, through any of the following means:

1. Forms, agreements, and other similar or related documents you submitted;

2. Use and log-in to our website when you choose to fill out a ‘Contact Us’ form;

3. During availment of our services;

4. Communications and correspondences with our lawyers and/or staff, whether in writing, verbally, or thru electronic means;

5. Footages from our CCTV cameras (if any); and

6. Personal information may also be obtained from third parties and other sources which have obtained your prior consent for disclosure or when Bulaon-Bulaon Law Office is legally allowed to acquire such information.

We use Google Tag Manager and Google Analytics 4 to track and analyze user behavior, in the interest of understanding how we can continuously improve the website user-experience. These services provided by Google may collect information sent by your browser as part of a web page request, such as cookies or your IP request. Google Analytics data collection is subject to Google's Privacy Policy, which can be found here: Google Privacy Policy.

Purpose of Collection of Personal Information

Your personal information is collected by Bulaon-Bulaon Law Office for the following purposes:

1. To perform our obligations and responsibilities in accordance with any contract or agreement we may have with you;

2. To assist you with all your legal concerns and enable us to provide you with efficient and responsive services;

3. To comply with any legal and regulatory requirements imposed on us and/or perform such other processing that may be required from under any applicable law or regulation; and

4. To enable us to attend to recruitment, administrative, and other similar processes and requirements.

As for data collected by Google Analytics, the information collected is used to analyze trends, administer the site, track user movements around the site, and gather demographic information. This information is used to improve our website, enhance user experience, and tailor content to user interests. For more information on Google Use of Information, please refer here: Use of Information.

In the course of performing its services and responsibilities, Bulaon-Bulaon Law Office may engage the services of third-party service providers. As a consequence, certain personal information may be required to be disclosed for legitimate business concerns and as may be necessary to provide you with our services. We will never share, sell, or otherwise disclose your personal information to third-parties, except as otherwise stated above or unless otherwise permitted under the Data Privacy Act.

Method of Use

Your personal information may be used as is or further processed solely for the purpose of performing our obligations and responsibilities to our clients.

Any information that we collect or that you furnish us may be shared and processed by Bulaon-Bulaon Law Office and/or any of its authorized third parties/entities. Apart from our office, we may share or disclose your personal information with any of the following categories of authorized parties of Bulaon-Bulaon Law Office (the list below is non-exhaustive):

1. Outside consultants and advisers/counselors, such as local and foreign legal advisers/lawyers, accountants, and auditors;

2. Government/regulatory agencies and law enforcement authorities;

3. Third parties to whom we may outsource certain services, including, but not limited to, document processing services, IT systems or software providers, IT support service providers, and document and information storage providers;

4. Third parties engaged in the course of the services we provide to clients such as counsel, arbitrators, mediators, clerks, witnesses, court, opposing party and their lawyers, tax experts and advisors, and other similar experts and consultants;

5. Third party postal, courier, and messengerial services provider.

Data Storage, Retention, and Disposal

Your personal information will be retained by Bulaon-Bulaon Law Office until it is no longer necessary for the fulfillment of the purpose/s for which it was obtained. In general, we will retain your personal information for a period of five (5) years, unless a shorter or longer period is prescribed by applicable laws, rules, regulations, and/or policies/protocols.

With respect to website visitors, we will retain relevant personal information for a period of at least five (5) years from the date of our last interaction with you, or for a longer period if we are so required by our professional and/or legal/regulatory obligations or professional indemnity obligations (if applicable).

With respect to any client, we will retain relevant personal information for so long as the case/matter is still pending/active and for a period of at least five (5) years from the date of our last interaction with the client, termination of the case/matter, or finality of the decision/case/matter, whichever is longer, or for a longer period of time as we are required to do so according to our professional and/or legal/regulatory obligations. After such time, we may thereafter destroy such files through secure means without further notice or liability.

Physical records shall be disposed of through shredding, while digital files shall be anonymized. In all instances, our manner of disposal shall ensure that the personal information shall no longer be retrieved, processed, or accessed by unauthorized persons.

Data Protection and Security Measures

We implement appropriate organizational, physical, and technical security measures that will ensure the confidentiality, integrity, and availability of your personal information. These security measures are being integrated in Bulaon-Bulaon Law Office’s systems, processes, and procedures. More importantly, Bulaon-Bulaon Law Office maintains the highest standard of confidentiality dictated by our Code of Professional Responsibility and Accountability (CPRA) governing the legal profession. We ensure that our firm commitment to preserve this lawyer confidentiality and privilege is practiced not only by our lawyers but extends to our non-legal and support staff and authorized third party service providers, consultants, advisers, and experts.

The security measures of Bulaon-Bulaon Law Office include, but are not limited to the following:

1. Limiting the processing of personal information to the extent necessary to deliver the services offered by Bulaon-Bulaon Law Office;

2. Access to personal information is restricted to authorized personnel on a need-to-know basis;

3. The security systems are kept up-to-date; and

4. The personnel are regularly oriented regarding the appropriate level of data privacy protection; and

5. Personal information is kept in a secure facility within our office.

However, the above measures do not guarantee absolute protection against certain risks involving the processing of personal data, such as when systems are exposed to targeted cyberattacks, malware, ransomware, and computer viruses, or when manual records are accessed without authority.

Rights of Data Subject

In accordance with the Data Privacy Act, we shall respect and uphold your rights as data subjects. Such rights include the following:

1. Right to be informed

2. Right to damages

3. Right to access

4. Right to file a complaint

5. Right to object

6. Right to rectify

7. Right to erasure or blocking

8. Right to data portability 

For more information about your rights, kindly refer to National Privacy Commission webpage.

Reach Out to Us

If you have any questions regarding our Privacy Policy or want to exercise any of your rights as provided in this Privacy Policy or in our data privacy act and regulations, you can reach us through any of the following:

EMAIL: dpo@bulaonlawoffice.com

TELEPHONE: (632) 8425 - 5032

MAIL: Unit 405, 4/F Textron Building, 168 Luna Mencias Street, Barangay Addition Hills, San Juan City, 1500, Metro Manila, Philippines

Our Privacy Policy may be updated from time to time to adhere to government and regulatory requirements, adapt to technology, align with industry practices, and for other legitimate purposes. A new privacy notice shall be provided whenever there are substantial changes made to the policy.

Last updated: 29 March 2024